In 2025, healthcare practices face more IT challenges than ever—cybersecurity threats are evolving, compliance requirements are stricter, and patient expectations for digital experiences continue to rise. The right IT strategy doesn’t just protect your practice—it keeps workflows smooth, reduces downtime, and enhances patient care.
Here are 10 must-know IT tips for healthcare practices in 2025 to help you stay ahead.
1. Move Beyond On-Prem Servers—Go Fully Cloud Managed
Still relying on a physical server in your office? It’s time to rethink that. Cloud-managed IT eliminates the need for expensive on-site infrastructure, reduces downtime, and enhances security. With solutions like HealthSafeIT and ProSafeIT, healthcare groups can transition smoothly without workflow disruptions.
Action Tip: Migrate files, applications, and device management to cloud-based solutions like Microsoft 365, Intune, and Azure AD for a more flexible, secure setup.
2. Eliminate Outdated VPNs and Firewalls
Traditional VPNs and firewalls slow down remote access and create security blind spots. Zero Trust security frameworks and cloud-native security solutions replace the need for these outdated technologies.
Action Tip: Adopt a Zero Trust Network Access (ZTNA) approach, ensuring only authorized devices and users can access your practice’s data.
3. Implement Multi-Factor Authentication (MFA) Everywhere
MFA is the single easiest way to prevent unauthorized access. Yet, many practices still don’t enforce it. In 2025, cyber insurers require MFA for coverage—so it’s not optional anymore.
Action Tip: Enforce MFA across all accounts (email, EHR, Microsoft 365, patient portals) to prevent breaches.
4. Reduce IT Support Tickets with Standardized Devices
Healthcare practices lose hours each week to IT troubleshooting—often due to employees using different devices with different settings. Standardizing workstations reduces tech headaches and improves security.
Action Tip: Move to cloud-managed workstations where devices are identical, updates happen automatically, and problems are fixed remotely—without IT needing to visit the office.
5. Encrypt and Back Up Everything (And Test It!)
Ransomware attacks on healthcare organizations are at an all-time high. If your backups aren’t encrypted, they’re useless when hackers strike. Even worse—many backups fail when needed because they were never tested.
Action Tip: Set up automated encrypted cloud backups and perform a test restore at least twice a year to ensure they work.
6. Get Rid of Shared Logins (They’re a HIPAA Nightmare)
Still sharing logins for EHR or scheduling software? That’s a compliance risk and one of the most common ways healthcare data gets stolen.
Action Tip: Assign unique logins for every employee and enforce automatic logouts for inactive sessions. Make sure no one shares their credentials with anyone else!
7. Use AI for Security Monitoring (Because Hackers Use It Too)
Cybercriminals are leveraging AI to launch smarter, faster attacks. If your practice isn’t using AI-driven security, you’re falling behind.
Action Tip: Invest in AI-powered threat detection tools that monitor for unusual activity, flag suspicious logins, and automatically block threats before they cause damage.
8. Streamline Vendor Management—Too Many Tools Cause Downtime
A typical healthcare practice juggles EHR systems, billing software, patient portals, scheduling apps, and more. The problem? Every tool has different login methods, support teams, and update schedules.
Action Tip: Work with a single IT provider that integrates and supports all your systems—reducing downtime, frustration, and security gaps.
9. Protect Patient Data on Mobile Devices
Doctors and staff rely on smartphones and tablets more than ever, but personal devices accessing patient records are a major HIPAA risk.
Action Tip: Use Mobile Device Management (MDM) to secure practice-owned and personal devices with encryption, remote wipe capabilities, and app restrictions.
10. Prioritize IT That Works for People, Not Just Security
IT shouldn’t just be about security and compliance—it should make daily operations easier. If your IT provider isn’t focused on improving workflows, it’s time to rethink the relationship.
Action Tip: Look for an IT partner (like HealthSafeIT or ProSafeIT) that balances security with usability—so your team can focus on patient care, not IT frustrations.
The Bottom Line: IT Tips for Healthcare Success Should Focus On Simplicity + Security in 2025
Healthcare IT doesn’t have to be complicated. The right strategy eliminates complexity, improves security, and ensures compliance—without creating workflow disruptions.
Stringfellow Technology Group’s HealthSafeIT and ProSafeIT provide turnkey IT solutions for healthcare groups looking to simplify IT while staying secure and compliant.
🔹 Want to see how your practice stacks up? Schedule a Free IT Assessment today!